For Athletic Departments

One assistant for the athlete. One view for the department.

Gus is the digital college assistant for student-athletes, and the academic-support staff who keep them on track. Built around FERPA, NCAA eligibility, and data privacy from day one.

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FERPA-aligned Supports NCAA eligibility Data privacy by design

The Challenge

Two problems, one root cause.

Student-athletes juggle more moving parts than any other students on campus, and the staff supporting them can’t see the whole picture.

The student-athlete’s week

Practice, lifts, film, and travel that shift week to week
Five syllabi worth of deadlines, labs, quizzes, and readings
Part-time jobs, Greek life, clubs, and campus commitments
Missed classes on road trips, and the catch-up that follows

The department’s blind spot

Academic support tracks it all through spreadsheets, emails, and check-ins
Problems surface after a missed assignment, not before
Eligibility, APR, and retention risk build quietly until midterms
High-touch support doesn’t scale across full rosters

What Gus Does

Gus does three things.

One assistant for the athlete. One view for the department.

Organizes their entire college life

Athletic schedules, classes, syllabi, jobs, Greek life, clubs: Gus takes it all in, sorts it out, and keeps the athlete on track.

Learns only from their classes

Gus builds study tools from the student’s own course materials, and never reaches outside them to the open web.

Gives staff the whole picture

Academic support sees what’s due, who’s at risk, and where to focus, by individual athlete or entire team.

One place for their entire college life

Most tools manage a class schedule. Gus manages the whole life.

Conflicts only surface when everything is in one place, so Gus takes it all in, then does the sorting.

Load everything in

Team schedules. Practice, travel, lifts, film, competition.

Every syllabus. Deadlines, exams, labs, and readings, extracted automatically.

The rest of life. Part-time jobs, Greek life, clubs, and organizations.

Gus sorts it all out

Flags conflicts before they happen: a lab due the morning after a road game.
Builds the week around travel, practice, and deadlines.
Keeps athletes ahead of due dates instead of chasing them.

A study engine that stays inside the classroom

Study help grounded in their actual coursework.

Gus works only from the student’s own course content. It never ventures out to the open web to guess at what a professor might have meant.

Give Gus anything from class

Lectures. Recorded and transcribed.

Whiteboards & handwritten notes. Snap a photo and Gus reads it.

Forwarded emails. Missed Tuesday? Forward a classmate’s notes straight to Gus.

Slides, PDFs, handouts. Everything the professor shares.

Gus turns it into

Flashcards & quizzes built from actual course material.
A tutor-style chat that discusses their content, like a tutor who attended every class.
Podcasts generated from notes and lectures. Study on the bus.

Academic Integrity

“Isn’t this just ChatGPT doing their homework?”

No, and the difference matters to your compliance office. Gus is closed-content by design. It works only from what the professor assigned and the student collected: the syllabus, the lectures, the notes.

It doesn’t search the web, pull in outside answers, or guess at material that may not apply to that class. It behaves like a tutor who attended every session, not a shortcut around the coursework.

That one design choice answers the academic integrity question, keeps study help grounded in the actual course, and keeps Gus squarely in the category of legitimate academic support.

High-touch support, at roster scale

Your staff finally sees the whole picture.

For one athlete or an entire team, without chasing spreadsheets.

This week, at a glance

What’s due for your student-athletes (readings, tests, quizzes, labs, papers) across every course.

Gaps, before they grow

See who’s falling behind and where tutoring is needed, while there’s still time to act.

Individuals or whole teams

Zoom from one athlete’s week to a full-roster view. See how Gus is helping each of them stay on track.

Consent-based by design. Staff visibility works through student opt-in, the same way athletes already consent to academic progress monitoring as members of a team.

See It In Action

What your staff actually sees.

Real screens from Gus for Athletics: the advisor’s morning, the director’s board, one athlete’s record, and the coach’s phone.

Advisor caseload

Three athletes who need attention today, and what Gus already did about each, before your staff sat down.

The director’s board

Coverage you can prove: every flag has an owner and an age, next to 14 days of travel-vs-deadline collisions.

One athlete’s record

Team travel and graded work on one timeline, every deadline traced back to the syllabus it came from.

The coach’s phone

Status only, never grades or coursework. Every flag names the staff member already on it.

Sample data shown. Staff see deadlines, status, and activity, never an athlete’s chats, notes, or recordings.

Download the brochure (PDF)

Trust & Compliance

Built for the questions compliance will ask.

Gus was designed for higher education from the start, not adapted to it afterward.

FERPA

Designed to support FERPA compliance
Student opt-in consent governs any staff visibility into individual usage
Students control their own data and content

NCAA eligibility

Legitimate academic support, comparable to tutoring and advising services
Closed-content design keeps help grounded in coursework
Structured to fit existing academic support frameworks

Data security & privacy

Student content used only to serve that student
No training on student data; prompt logging disabled with model providers
Full compliance documentation available for institutional review

Low-Risk Entry Point

The right way to prove it: a pilot.

A manageable cohort, a defined term, and metrics your department chooses. Evidence before commitment.

Pilot structure

A manageable cohort: typically 40–50 student-athletes, one or two teams
One academic year, launched at the start of a term
Onboarding handled by Gus: schedules, syllabi, and content loaded with the athletes
Staff dashboard configured with your academic support team

What the pilot proves

Adoption & engagement: Are athletes actually using it, week over week?
Fewer surprises: Missed deadlines and last-minute scrambles, before vs. during.
Staff time back: Hours academic support recovers from manual tracking.
Athlete feedback: Direct input from the people it’s built for.

Get Started

Let’s put Gus on your roster.

Three steps from conversation to pilot.

Review

Compliance documentation and product walkthrough for your academic support, compliance, and IT stakeholders.

Define

Cohort, term, and the success metrics that matter to your department.

Launch

Gus onboards the athletes; your staff gets the dashboard. We review results together each term.

Talk to us about your department.

Fill out the form and we’ll be in touch within one business day.